Location: Dubai, United Arab Emirates
Company: Onplan Company
Job Type: Full-Time (Morning Shift)
Industry: Administration / Office Management / Corporate Services
Experience Required: Minimum 3 Years (UAE Experience Preferred)
Qualification: Bachelor’s Degree or Diploma in Business Administration
Salary Range: AED 5,000 – 6,000 per month
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About Onplan Company
Onplan Company is a respected and performance-driven leader in Dubai’s corporate landscape. Specializing in delivering high-quality business solutions and operational excellence, the company has built a strong reputation for reliability, efficiency, and professional integrity.
Operating on a philosophy of administrative integrity, operational excellence, and strategic corporate management, Onplan Company believes that rigorous workflow efficiency and disciplined office coordination are the cornerstones of institutional stability and long-term success.
The organization values professional integrity, technical innovation, and the strategic growth of its diverse corporate portfolios. Join the professional human resources and administration team in Dubai, and contribute to an environment where your organizational skills directly support business performance and leadership effectiveness.
Job Title: Admin Staff Officer (Office Operations & Executive Coordination)
We are currently seeking a highly organized, proactive, and detail-oriented Admin Staff Officer to join our corporate team in Dubai.
This role is ideal for an administrative professional who thrives in a structured office environment. You will be responsible for executive calendar management, travel coordination, facility inventory oversight, and ensuring smooth daily operations across multiple departments.
If you have a minimum of 3 years of administrative experience (UAE experience preferred), a degree or diploma in Business Administration, and strong proficiency in Microsoft Office applications, we encourage you to apply.
Key Responsibilities
As an Admin Staff Officer at Onplan Company, your daily responsibilities will include:
1. Executive Calendar & Meeting Management
You will manage executive calendars, schedule meetings, coordinate with internal and external stakeholders, and ensure that all meeting arrangements align with management priorities and efficiency targets.
2. Travel Coordination & Agenda Planning
You will coordinate domestic and international travel plans, including flight bookings, hotel accommodations, visa arrangements, and detailed travel agendas. You will also ensure 100% data integrity in meeting minutes, filing systems, and official correspondence.
3. Office Supply & Facility Management
You will liaise with the human resources department and building management to maintain adequate office supplies, oversee facility maintenance requests, and ensure a professional, well-organized work environment for all staff.
4. Company Records & Database Maintenance
You will oversee the maintenance of company records, databases, and filing systems—both physical and digital. You will resolve operational challenges with professional discretion and minimal supervision.
5. Technology-Enabled Workflow Optimization
You will utilize digital information technology tools and Microsoft Office applications (Word, Excel, Outlook, PowerPoint) to optimize workflow efficiency, generate professional reports, and support management decision-making.
Requirements
To be considered for this Admin Staff Officer position, candidates must meet the following criteria:
- Educational Qualification: A Bachelor’s Degree or Diploma in Business Administration, Office Management, or a related field is required. A professional certificate in Office Management or Administration is an advantage.
- Experience: A minimum of 3 years of professional experience specifically in administrative, office coordination, or executive support roles. UAE experience is preferred and will be highly regarded.
- Core Skills: Strong background in managing executive schedules, vendor coordination, travel arrangements, and administrative multitasking.
- Technical Proficiency: Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with digital collaboration tools.
- Communication Skills: Excellent written and verbal English communication skills. Knowledge of Arabic is a plus but not mandatory.
- Soft Skills: Strong attention to detail, proactive problem-solving approach, ability to work independently, and excellent organizational capabilities.
What We Offer
Onplan Company provides a competitive and supportive work environment for administrative professionals.
- Monthly Salary: AED 5,000 to 6,000, based on experience and qualifications.
- Stable Employment: Join a reputable Dubai-based corporate group with a strong market presence.
- Impactful Role: You will directly manage essential office protocols and high-impact administrative initiatives.
- Professional Growth: Significant opportunities for career advancement and expertise development in administrative operations and corporate services.
- Structured Work Environment: Work regular morning hours in a professional, well-organized office setting.
Why Work as an Admin Staff Officer in Dubai?
Dubai is a global business hub, home to thousands of multinational corporations and regional headquarters. Here’s why administrative professionals love working here:
- High Demand for Skilled Administrators: Companies in Dubai are always seeking organized, proactive admin professionals.
- Exposure to Corporate Excellence: You will work alongside experienced managers and executives, learning best practices in corporate administration.
- Tax-Free Salary: Your monthly income is completely tax-free, allowing for significant savings.
- Career Progression: Starting as an Admin Staff Officer can lead to roles in executive assistance, office management, or corporate operations.
- Professional Lifestyle: Dubai offers world-class housing, dining, entertainment, and safety standards.
Who Should Apply?
This role is perfect for:
- Experienced administrative professionals with 3+ years in office coordination or executive support.
- Candidates with UAE experience who understand local business practices and documentation standards.
- Individuals who are highly organized, detail-oriented, and proactive in solving operational challenges.
- Professionals with strong Microsoft Office skills and a commitment to data integrity.
- Those seeking a stable, long-term career with a reputable corporate group in Dubai.
If you meet the requirements and are ready to contribute to a high-performing corporate environment, we encourage you to apply.
How to Apply
Applying is simple. Click the Easy Apply button below. This will open your default email client with the recipient pre-filled. Please attach your updated CV, copies of your relevant certificates, and a brief cover letter highlighting your administrative experience.
Our HR team will review applications and contact shortlisted candidates within two weeks.
Final Thoughts
Becoming an Admin Staff Officer at Onplan Company is more than a job—it is an opportunity to play a vital role in the smooth operation of a dynamic Dubai-based corporate group. You will work alongside experienced professionals, earn a competitive tax-free salary, and build your career in one of the world’s most exciting business destinations.
If you are ready to bring your organizational expertise, attention to detail, and commitment to operational excellence to our team, apply today.
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